OTEL-records - privacy policy

1. Data Protection at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to any data that can personally identify you. Detailed information on data protection can be found in our privacy policy listed below this text.

Data Collection on this Website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. Their contact details can be found in the "Controller's Contact Information" section in this privacy policy.

How do we collect your data?
Your data is collected, in part, by you providing it to us. This may include data you enter into a contact form, for example. Other data is collected automatically or with your consent when you visit the website through our IT systems. These are primarily technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter this website.

What do we use your data for?
Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?
You have the right to receive free information about the origin, recipient, and purpose of your stored personal data at any time. You also have the right to request the correction or deletion of this data. If you have given consent for data processing, you can revoke this consent at any time for the future. Additionally, under certain circumstances, you have the right to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
For this purpose and for any further questions regarding data protection, you can always contact us.

Analysis Tools and Third-Party Tools
When visiting this website, your surfing behavior may be statistically evaluated. This is mainly done with so-called analytics programs.
Detailed information on these analytics programs can be found in the following privacy policy.

2. Hosting

We host the content of our website with the provider:

Squarespace Ireland Ltd., Le Pole House, Ship Street Great, Dublin 8, Ireland (hereinafter referred to as "Squarespace").
Squarespace is a tool for creating and hosting websites. When you visit our website, your data is processed on Squarespace's servers. This may also involve the transfer of personal data to the parent company of Squarespace, Squarespace Inc., 8 Clarkson St, New York, NY 10014, USA. Squarespace also stores cookies that are necessary for displaying the site and ensuring security (essential cookies).

The use of Squarespace is based on Article 6(1)(f) of the General Data Protection Regulation (GDPR). We have a legitimate interest in presenting our website as reliably as possible. If appropriate consent is requested, processing is carried out exclusively based on Article 6(1)(a) of the GDPR and § 25(1) of the German Telemedia Act (TTDSG), insofar as the consent includes the storage of cookies or access to information on the user's device (e.g., device fingerprinting) as defined by TTDSG. Consent can be revoked at any time.
The data transfer to the USA is based on the EU Commission's standard contractual clauses.

Details can be found here: https://support.squarespace.com/hc/en-us/articles/360000851908-GDPR-and-Squarespace.
The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the USA aimed at ensuring compliance with European data protection standards for data processing in the USA. Each company certified under the DPF commits to adhering to these data protection standards. For further information, you can contact the provider at the following address: https://www.dataprivacyframework.gov/s/participant-search/participantdetail?contact=true&id=a2zt0000000GnjcAAC&status=Active.

Data Processing Agreement
We have entered into a data processing agreement (DPA) for the use of the above-mentioned service. This is a legally required data protection agreement that ensures that the personal data of our website visitors is processed only according to our instructions and in compliance with the GDPR.

3. General Information and Mandatory Information

Privacy
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal data protection regulations and this privacy policy.
When you use this website, various personal data is collected.

Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect and how we use it. It also explains how and for what purpose this is done.
We would like to point out that data transmission over the Internet (e.g., when communicating by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

Controller's Information
The controller for data processing on this website is:
OTEL-records
Gebirgspionierstraße 34, 82481 Mittenwald
Phone: +49 (8823) 9144115
Email: otel-records@outlook.com
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration
Unless a specific storage duration has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, the deletion will take place once these reasons no longer apply.

General Information on the Legal Bases for Data Processing on this Website
If you have given your consent to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, if special categories of data within the meaning of Art. 9(1) GDPR are processed. In the case of an express consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49(1)(a) GDPR. If you have given your consent to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing is additionally based on § 25(1) TTDSG. Consent can be revoked at any time. If your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, we process your data if this is necessary for the fulfillment of a legal obligation based on Art. 6(1)(c) GDPR. Data processing may also take place on the basis of our legitimate interests pursuant to Art. 6(1)(f) GDPR. Information on the relevant legal bases in each specific case is provided in the following paragraphs of this privacy policy.

Recipients of Personal Data
In the course of our business activities, we work with various external entities. In some cases, the transfer of personal data to these external entities is necessary.
We only disclose personal data to external entities if it is necessary for the fulfillment of a contract, if we are legally obligated to do so (e.g., disclosure of data to tax authorities), if we have a legitimate interest pursuant to Art. 6(1)(f) GDPR in the disclosure, or if another legal basis allows for the data transfer. When using data processors, we only transfer personal data of our customers on the basis of a valid contract for data processing. In the case of joint processing, a joint processing agreement is concluded.

Revocation of Your Consent to Data Processing
Many data processing operations are only possible with your express consent. You can revoke a previously given consent at any time. The legality of the data processing carried out before the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6(1)(e) OR (f) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION, INCLUDING PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES THE PURPOSE OF ASSERTING, EXERCISING, OR DEFENDING LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING, INCLUDING PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to Lodge a Complaint with the Supervisory Authority
In the case of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state where they usually reside, work, or where the alleged violation took place. The right to lodge a complaint is without prejudice to other administrative or judicial remedies.

Right to Data Portability
You have the right to have data that we process automatically based on your consent or in fulfillment of a contract handed over to you or to a third party in a standard, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done if it is technically feasible.

Information, Correction, and Deletion
You have the right to free information about your stored personal data, their origin and recipient, the purpose of data processing, and, if applicable, a right to correction or deletion of this data. For this and other questions regarding personal data, you can contact us at any time.

Right to Restrict Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restrict processing exists in the following cases:
If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.

If we no longer need your personal data, but you need it for the exercise, defense, or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.

If you have lodged an objection pursuant to Art. 21(1) GDPR, a balance must be struck between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data - apart from its storage - may only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a member state.

4. Data Collection on this Website

Cookies
Our websites use so-called "cookies." Cookies are small data packets that do not harm your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit ends. Persistent cookies remain on your device until you delete them yourself or they are automatically deleted by your web browser. Cookies can come from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of specific services from third-party companies within websites (e.g., cookies for processing payment services).

Cookies serve various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or video playback). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies that are necessary for the electronic communication process, for the provision of certain functions you desire (e.g., for the shopping cart function), or for optimizing the website (e.g., cookies for measuring web audience) are stored on the basis of Article 6(1)(f) of the General Data Protection Regulation (GDPR), unless another legal basis is specified.

The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent has been requested for the storage of cookies and similar recognition technologies, processing is based solely on this consent (Article 6(1)(a) GDPR and § 25(1) of the German Telemedia Act); consent can be revoked at any time.

You can configure your browser to notify you about the setting of cookies and allow cookies only on a case-by-case basis, reject cookies for specific cases, or generally, and activate the automatic deletion of cookies when you close your browser. Disabling cookies may limit the functionality of this website.
You can find information about which cookies and services are used on this website in this privacy policy.

Inquiry via Email or Phone
When you contact us via email or phone, your inquiry, including all resulting personal data (name, inquiry), is stored and processed by us for the purpose of handling your request. We do not disclose this data without your consent.

The processing of this data is based on Article 6(1)(b) of the GDPR, if your inquiry is related to the fulfillment of a contract or is necessary for the performance of pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively processing the inquiries directed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR), if requested; consent can be revoked at any time.

The data you send us via contact inquiries will remain with us until you request its deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after completing the processing of your inquiry). Mandatory legal provisions - especially retention periods under tax and commercial law - remain unaffected.

5. Social Media

Facebook
This website integrates elements of the Facebook social network. The service provider for this is Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. However, according to Facebook, the collected data is also transferred to the United States and other third countries.
An overview of Facebook social media elements can be found here: https://developers.facebook.com/docs/plugins/?locale=en_US.
When the social media element is active, a direct connection is established between your device and Facebook's server. As a result, Facebook receives information that you have visited this website with your IP address. If you click the Facebook "Like" button while logged into your Facebook account, you can link the content of this website to your Facebook profile.
This allows Facebook to associate your visit to this website with your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by Facebook.

For more information on this, please refer to Facebook's privacy policy at: https://www.facebook.com/privacy/explanation.
If consent (Consent) has been obtained, the use of the above service is based on Article 6(1)(a) of the GDPR and § 25 TTDSG. Consent can be revoked at any time. If no consent has been obtained, the service is used based on our legitimate interest in maximizing visibility on social media.
To the extent that personal data is collected on our website using the described tool and forwarded to Facebook, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, jointly responsible for this data processing (Article 26 GDPR). Joint responsibility is limited to the collection of data and its transmission to Facebook. The processing carried out by Facebook after transmission is not part of joint responsibility. Our joint obligations have been recorded in an agreement on joint processing. The text of the agreement can be found at: https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing data protection information when using the Facebook tool and for the data protection-compliant implementation of the tool on our website. Facebook is responsible for the data security of Facebook products. Data subject rights (e.g., requests for information) regarding data processed by Facebook can be asserted directly with Facebook. If you assert data subject rights with us, we are obliged to forward them to Facebook.

Data transfer to the USA is based on the standard contractual clauses of the European Commission.
Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum, https://www.facebook.com/help/566994660333381, and https://www.facebook.com/policy.php.

The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the United States that is designed to ensure compliance with European data protection standards in data processing in the United States. Each company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/s/participant-search/participantdetail?contact=true&id=a2zt0000000GnywAAC&status=Active.

Instagram
This website incorporates functions of the Instagram service. These functions are provided by Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
When the social media element is active, a direct connection is established between your device and Instagram's server. Instagram thus receives information about your visit to this website. If you are logged into your Instagram account, you can link the content of this website to your Instagram profile by clicking the Instagram button. This allows Instagram to associate your visit to this website with your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by Instagram.

If consent (Consent) has been obtained, the use of the above service is based on Article 6(1)(a) of the GDPR and § 25 TTDSG. Consent can be revoked at any time. If no consent has been obtained, the service is used based on our legitimate interest in maximizing visibility on social media.

To the extent that personal data is collected on our website using the described tool and forwarded to Facebook or Instagram, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, are jointly responsible for this data processing (Article 26 GDPR). Joint responsibility is limited to the collection of data and its transmission to Facebook or Instagram. The processing carried out by Facebook or Instagram after transmission is not part of joint responsibility.

Our joint obligations have been recorded in an agreement on joint processing. The text of the agreement can be found at: https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing data protection information when using the Facebook or Instagram tool and for the data protection-compliant implementation of the tool on our website. For the data security of Facebook and Instagram products, Facebook is responsible. Data subject rights (e.g., requests for information) regarding data processed by Facebook or Instagram can be asserted directly with Facebook or Instagram. If you assert data subject rights with us, we are obliged to forward them to Facebook or Instagram.

Data transfer to the USA is based on the standard contractual clauses of the European Commission.
Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum, https://help.instagram.com/519522125107875, and https://www.facebook.com/help/566994660333381.

Further information on this can be found in Instagram's privacy policy: https://instagram.com/about/legal/privacy/.

The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the United States that is designed to ensure compliance with European data protection standards in data processing in the United States. Each company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following address: https://www.dataprivacyframework.gov/s/participant-search/participantdetail?contact=true&id=a2zt0000000GnywAAC&status=Active.

6. Plugins and Tools

YouTube
This website embeds videos from the YouTube website. The website operator is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. When you visit one of our pages that contains a YouTube video, a connection to YouTube's servers is established. This informs the YouTube server of which of our pages you have visited.

Furthermore, YouTube may store various cookies on your device or use similar technologies for recognition purposes (e.g., device fingerprinting). This allows YouTube to obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve user-friendliness, and prevent fraud.
If you are logged into your YouTube account, you enable YouTube to directly associate your browsing behavior with your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube is in the interest of presenting our online offerings in an appealing manner.
This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. If appropriate consent has been requested, processing is carried out solely based on Article 6(1)(a) of the GDPR and § 25(1) of the TTDSG, insofar as consent includes the storage of cookies or access to information on the user's device (e.g., device fingerprinting) in accordance with the TTDSG. Consent can be revoked at any time.

For more information on how user data is handled, please refer to YouTube's privacy policy at: https://policies.google.com/privacy?hl=en.

The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the United States that is designed to ensure compliance with European data protection standards in data processing in the United States. Each company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following address: https://www.dataprivacyframework.gov/s/participant-search/participantdetail?contact=true&id=a2zt000000001L5AAI&status=Active.

Google Fonts
This page uses so-called Google Fonts for the uniform display of fonts, which are provided by Google. When you access a page, your browser loads the required fonts into your browser cache to display texts and fonts correctly.
To do this, the browser you use must connect to Google's servers. As a result, Google becomes aware that our website has been accessed via your IP address. The use of Google Fonts is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in presenting the font in a uniform manner on its website. If appropriate consent has been requested, processing is carried out solely based on Article 6(1)(a) of the GDPR and § 25(1) of the TTDSG, insofar as consent includes the storage of cookies or access to information on the user's device (e.g., device fingerprinting) in accordance with the TTDSG. Consent can be revoked at any time.
If your browser does not support Google Fonts, a default font from your computer will be used.

For more information about Google Fonts, please visit https://developers.google.com/fonts/faq and Google's privacy policy: https://policies.google.com/privacy?hl=en.

The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the United States that is designed to ensure compliance with European data protection standards in data processing in the United States. Each company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following address: https://www.dataprivacyframework.gov/s/participant-search/participantdetail?contact=true&id=a2zt000000001L5AAI&status=Active.